Job Description

OVERVIEW

We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you!

GENERAL INFORMATION

• Reports to the office executives but will interact with all main office and field personnel.
• Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours.

JOB DESCRIPTION/DUTIES

• Greet visitors and provide hospitable experience as soon as they arrive at the office.
• Answer and distribute incoming telephone calls in a pleasant and professional manner.
• Open and distribute office and field mail.
• Manage the reception area to ensure effective professional image.
• Maintain and order office supplies, accessories and fulfill order requests when necessary.
• Provide administrative support that includes typing, data entry, copying, faxing and filing.
• Create and maintain company and customer databases.
• Distribute weekly payroll checks to personnel.
• Process employee expense reimbursements.
• Interact with vendors in obtaining billing information.
• Organize employee safety training records.
• Assist in any ad-hoc duties, projects and activities as and when required.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent. Associate’s degree in a related field preferred.
• Well-developed and effective interpersonal and communication skills.
• Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively.
• Self-starter with a driven mindset and strong work ethic.
• 3-5 years of working experience within an office environment and/or customer service preferred.
• Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
• Proficient typing and data entry skills required
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to lift and move office supplies and boxes up to 30 pounds.

BENEFITS

• Eligible for Company Profit Sharing Plan after first year.
• Medical, Dental and Vision Health Benefits
• Insurance Benefits including Life and Short-term Disability.
• Paid Time Off
• Paid Holidays

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